Changes to Power Apps licensing

Microsoft make a small change to Power Apps licensing – the Power Apps per User licence is renamed the Power Apps Premium licence. There are no other changes – it’s still a user licence costing $20 per user per month, and allows the licensed user to access an unlimited number of apps and Power Pages websites. It continues to include Dataverse capacity and AI Builder service credits – find the detail here:

Requesting a Power Apps licence (makers)

Following on from the introduction of the facility for users to request a Power Apps licence when they need it (see our blog: is the new facility for makers of the app to request a licence for users as they share the app.

Makers are warned when their app has premium components that will require a Power Apps licence and the process for the IT administrators is exactly the same as when a user requests a licence.

Find the announcement article here:

Dynamics 365 Licensing Guide

There’s an updated (January 2023) Dynamics 365 Licensing Guide. There are a couple of minor clarifications (see the Change Log on page 62), and the addition of Managed Environments throughout. Managed Environments were generally available in October 2022 ( and enable IT administrators greater visibility and more control of apps and flows in an environment. Of licensing-worthy note is that when Managed Environments is activated in a specific environment, all Power Apps, Power Automate, Power Virtual Agents, and Power Pages usage in that environment requires standalone licenses.

You can find out more about Managed Environments here: and grab the updated Licensing Guide here:

General Availability of PAYG option for Power Apps

Microsoft announce the General Availability of the Pay-As-You-Go option for Power Apps. Historically, Power Apps has been licensed Per User (allows a user to access any number of apps) or Per App (allows a user to access a particular app), and both of these options are paid in advance. If PAYG is enabled for an environment, then app usage is charged on a consumption basis against an Azure Subscription, with a cost of $10 per app per user per month.

So, if one month 5 users use 2 apps each, then the organization is charged 5 x 2 x $10 = $100, but if the next month, only 1 user uses the 2 apps, then the charges are only 2 x $10 = $20.

There’s a good explanation of how this new licensing option works in the announcement article here:, and there’s an on-demand video that’s worth a watch here:

Power Platform Licensing Guide

There’s an updated (February 2022) Power Platform Licensing Guide. There aren’t major changes, just the rebranding of Power Apps and Power Automate Capacity Add-ons to Power Platform Requests Add-ons. You can find the updated guide here:

Power Platform Licensing Guide

There’s an updated (December 2021) Power Platform Licensing Guide which includes two changes. Firstly, Power Apps users now have the ability to create, read, update and delete Dynamics 365 Field Service work orders (see page 5). Secondly, the Power Apps per App and per User licences now include 250 and 500 AI Builder service credits respectively (see pages 4 and 5).

Download this updated guide here:

Power Platform Licensing Guide

There’s an updated (June 2021) Power Platform Licensing Guide.

There are just two minor updates, the first being that the availability of the Power Apps Portals login Tier 3 Add-on is no longer just restricted to CSP, and secondly, Process Advisor is added.

Process Advisor helps organisations decide which parts of their processes it would be best to automate, and it’s licensed via a Power Automate per User licence – you can find out more about Process Advisor here:, and the updated Power Platform Licensing Guide here:

Power Apps Licensing Guide

There’s an updated (March 2021) Power Apps Licensing Guide.

The main change is the inclusion of rights to Power Automate within Windows licences via the Power Automate Desktop product, and there’s a useful table added on page 16 which gives a summary of the Power Automate use rights included in different licences.

Find out more about the Power Automate Desktop product on our blog here:, and download the latest Licensing Guide here:

New Power Platform partner website

Microsoft launch a new site to help partners find resources around the Power Platform products.

There are pages for each of the products – Power BI, Power Apps, Power Automate, and Power Virtual Agents – with a comprehensive set of resources for each, as well as information on programs such as Catalyst and FastTrack which help customers realise value from Microsoft solutions.

There’s also help on building a Power Platform practice and links to training resources and other useful sites such as the Business Applications Microsoft Partner Community and the Power Platform blog.

Find the announcement here:, and the site itself here: