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Power Pages Capacity Licenses

Capacity Licenses are 12-month subscriptions for either anonymous or authenticated users. An organization needs to work out how many visitors they expect to use their site, and then buy the required number of Capacity Licenses. They need to license for maximum capacity – the most visitors they will get in any one month – and then buy the corresponding number of Capacity Licenses for the year. Unused capacity does not carry over to the next month.

Note that Microsoft call these licenses a variety of different things: sometimes user subscriptions, and sometimes capacity packs. We’ve standardized on Capacity Licenses – capitalized to indicate that they’re a “thing”.

Authenticated users Capacity Licenses

Organizations purchase these Capacity Licenses for the anticipated number of unique, authenticated users (internal or external) accessing a website during a month. Uniqueness is determined by using the ID of the contact record in the Microsoft Dataverse contact table to which the user is mapped. A user logging in multiple times to one website in a calendar month is just counted as one user.

The Capacity Licenses are available in three tiers as shown in the table below with prices decreasing (of course) as you become eligible for a higher tier. You can check out the pricing on Microsoft’s site here.

Let’s take a look at using the table for Lilac Landscaping Services’ requirement. They need to license for 5,000 unique authenticated users each month. At first glance, they’re not eligible for Tier 2 pricing since they don’t have the required minimum number of users. So, they would purchase 5,000/100 = 50 x Tier 1 Capacity Licenses for a cost of $10,000. But wait! The minimum spend for Tier 2 is $7,500 so it would actually be better for them to purchase 100 x Tier 2 Capacity Licenses. That way, they’ve saved some money and they’re not going to run out of capacity any time soon.

Anonymous users Capacity Licenses

It works the same for anonymous users: organizations purchase the Capacity Licenses for the anticipated number of unique, anonymous users accessing a website during a month. Unique, anonymous users are determined via a unique anonymous user ID stored in a browser cookie. Again, there are three tiers of Capacity Licenses available as shown below. You can check out the pricing on Microsoft’s site here.

Lilac Landscaping Services are expecting 40,000 unique anonymous users each month, and the table for the anonymous users Capacity Licenses works in the same way. Lilac Landscaping Services are eligible for Tier 2 pricing since they need to license for more than 10,000 users so they’d purchase 40,000/500 = 80 x Tier 2 Capacity Licenses for a cost of $3,000.